Upgrading Microsoft Office for Windows to 2013

Overview

 
Please recall these distinctions:
  • Office 365 refers to the use of Microsoft's products and services via the Microsoft Internet/Web site.
  • Office 2013 (and the rumored Office 2014 for Mac) refers to the software that runs natively on your computer.

 

The System and constituent institutions plan to move to Microsoft Office 2013 for Windows before the Fall semester so we can avoid suffering a Microsoft software licensing cost penalty.  This installation upgrades (replaces) all older versions of Office on your computer.

 

 

Early versus Universal Installation

 

The current schedule for CAS:

  • May 22nd, 2014: Upgrade early, at a time more convenient to you, by:
    1. Exiting all Office software (Outlook, Word, Excel, PowerPoint)
    2. Installing "Office 2013" via the Software Center
  • August 12th, 2014: CAS deploys Office 2013 universally, replacing all earlier versions on all CAS computers--just before Fall Semester begins.

 

For the installation to work, your computer must meet certain requirements.

 

Installation Requirements

Pre-requisites to install the software include:

  • Windows 7
  • Sufficient, available disk space (3GB).  Computers without sufficient, available disk space do not display "Office 2013" in Software Center.
  • Speedy on-campus or speedy VPN network connection.

 

Contact the service desk for help remedying the above and see the following notes.

 

Installation Process Notes

Please note the following about the installation.

  • It takes about 60 minutes to remove the old and install the new software and may require a restart.  During the wait, you may:
  • The upgrade clears your recently opened files list along with some software preferences.
  • The upgrade removes the old software icons from the start menu, taskbar, and desktop.  After the upgrade, you may want to:
  • The optional and separate "Office 2013 Multi Language Pack" provides grammar and spell checking for additional languages.  If you install it, the software may report a failure even though it successfully installs the additional language.

 

Later this year (perhaps September), UNT will make Office 2013 available for you to install on personal computers and other devices (e.g., tablets). This upgrade looks different from previous versions so reviewing the following changes may help your transition.

 

Changes to Office

 
Some of the following changes include a possible justification/benefit. You should also consider the impact on how you use it.  For example, by default, PowerPoint now creates wide-screen presentations so you must consider where you plan to present and how to use that software for your wider- or narrower-screen needs.
 

General

 
Some general Office 2013 differences from earlier versions:
  • ALERT: New interface--Office 2013 looks and works differently than you expect!
  • New commenting system improves review/revision process
  • Emphasizes tablets and wider screens to make things easier to read
  • Integrates with "One Drive" web-based storage (coming later this year)
  • Makes it easy to instant message, call, or email people
 
As with similar past upgrades, some new features do not work well with older software versions.  Coordinating the upgrade within the UNT System helps us work effectively together.  To work effectively with people using an older version of Office, you have at least two options:

Outlook

 
Some Outlook-Specific Changes (2 minute video):
  • Faster message and function (calendar, people) previews
  • While reading messages you may easily find unread email and reply
  • Weather forecast in calendar to help our travelers

Word

 
Some Word-Specific Changes (3 minute video):
  • Edit PDF files
  • Add web-based videos to documents
  • Enhanced "reading mode" to make better use of screen space

PowerPoint

 
Some PowerPoint-Specific Changes (4 minute video):
  • Default wide screen presentation
  • More "presenter mode" options
  • Easier(?) to create custom graphics and animations

Excel

 
Some Excel-Specific Changes (2 minute video):
  • Independent windows for each workbook
  • Flash fill automatically uses cell data to auto-populate cells
  • Quick analysis formatting/display tools to visualize data meaning
  • New "2-click" chart preview and formatting tool
 
 
Our testing did not yield any problems.  If you run into problems, please call x4498 or Report a Problem.